Join the Board

BITSS is run by a Board of Directors made up of volunteering members of the TS community. Because BITSS is always growing, we are looking for more talented individuals to join the board in providing a truly remarkable experience for our summit attendees.

We are currently looking to fill the role of Secretary, Project Manager, Marketing and Communications Director, and IT Director / Webmaster, all described below.

To apply to join the board, please click here to fill our our BITTS Board Member Application.

If you're interested in becoming a board member but your expertise doesn't match the currently open positions, we encourage you to volunteer! Being involved is the best way to be informed and ready when a good fit does open up.


    Secretary

The Secretary serves as an officer of the organization and a member of BITSS’s board of directors, with the rights and responsibilities that accompany board membership, including participating in meetings, voting, and setting strategic direction for the organization. The Secretary role can be combined with the Project Management role.

Responsibilities:

  • Partnering with Board President to prepare meeting agendas; preparing first draft
  • Record minutes of all board meetings
  • Maintain BITSS’s google drive by ensuring meeting agendas, minutes, and all other documents are properly saved and filed within the drive
  • Support BITSS President to ensure compliance with legal governance requirements
  • Maintain familiarity with the Bylaws of the organization
  • Assist in interpreting the Bylaws as they apply to specific scenarios
  • Other tasks as necessary

Skills:

  • Organization
  • Attention to detail
  • Ability to work well independently (much of our work is remote) and on a team
  • Ability to ask for assistance whenever needed
  • Familiarity with google drive
  • Ability to work with friendly constructive feedback

    Project Manager

The Project Manager serves as a member of BITSS’s board of directors, with the rights and responsibilities that accompany board membership, including participating in meetings, voting, and setting strategic direction for the organization. In addition, the Project Manager is the board member who has overall responsibility for the successful planning, monitoring, and guiding in the process of bringing the project of BITSS week to fruition from inception to closure. This role can be combined with the Secretary role.

Responsibilities:

  • Tracking action items identified during board meetings
  • Working with board members to ensure that all action items are completed in a timely manor, reviewing progress on action items at each meeting and offering assistance where needed
  • Working with other board members to develop and execute on an annual plan of all tasks for that board member’s specific role, and tracks adherence to that plan
  • Supporting board members who are not on track with their annual plan through discussion, assistance, planning and organization.
  • Setting and communicating deadlines for specific tasks
  • Maintaining and circulate ongoing action item list
  • Creating charts and schedules, including the plans for airport pick ups and drop offs during BITSS week
  • Other tasks as necessary

Skills:

  • Organization
  • Attention to detail
  • Activity planning and sequencing
  • Strong oral and written communication skills
  • Successful team-player
  • Leadership
  • Ability to work well independently and on a team (much of the work will be done remotely)
  • Positive reaction to constructive friendly feedback

    Marketing and Communications Director

The Marketing and Communications Director serves as a member of BITSS’s board of directors, with the rights and responsibilities that accompany board membership, including participating in meetings, voting, and setting strategic direction for the organization. In addition, the Marketing and Communications Director is responsible for overseeing or completing the below marketing and communications responsibilities.

Responsibilities:

  • Preparing a monthly newsletter, including information about TS, and BITSS related items, circulating the newsletter on or about the 15th of each month to the BITSS mailing list. Seeking Board input from time to time for topics is expected.
  • Posting on the BITSS page on FB, Twitter and Instagram, as well as interacting with other organizations’ pages, in accordance with BITSS social medial guidelines.
  • Preparing an annual marketing plan for board approval. This includes utilizing existing communication pathways, as well as researching new areas for exposure (e.g., via news outlets, other TS orgs/nonprofits etc.), and executing that plan directly or with the Marketing Committee.
  • Creating or oversee an annual promotional video, and circulate it following board approval.
  • Developing a flyer promoting upcoming Summit with certain highlight activities (via prog.)
  • Coordinating and overseeing the mailing of letters/flyers to pediatric endocrinologists, TS clinics, and other stakeholders / referral sources
  • Interacting with prospective participants and their families who reach out through social media platforms. Represent and promote BITSS at local TSSUS Meetings, national conferences, and related opportunities.
  • Composing and sending Email to doctors/clinics as a follow-up to October physical mailings (work with medical director on this).
  • Additional responsibilities as determined by the Board from time to time.

Skills:

  • Ability to work independently as well as collaboratively
  • Strong verbal and written communication skills
  • Networking ability
  • Strong attention to detail
  • Organization and planning skills
  • Receptive to constructive friendly feedback
  • Familiarity with Turner syndrome
  • Creativity / outside the box thinking

    IT Director/Webmaster

The IT Director / Webmaster serves as a member of BITSS’s board of directors, with the rights and responsibilities that accompany board membership, including participating in meetings, voting, meeting, and setting strategic direction for the organization. The IT Director / Webmaster is primarily responsible for all of BITSS’s information technology needs, including publications, data bases, forms, and website.

Responsibilities:

  • Maintain and update organization website
  • Primarily responsible for creating forms using Cognito Forms (or such platform as the board may from time to time identify), and running related reports
  • Primarily responsible for maintenance of Mailchimp mailing list (or such mailing platform as BITSS may use from time to time)
  • Researches and makes recommendations to board of software solutions that are cost effective and affordable.
  • Assists in creating digital training materials in collaboration with HR
  • Assists with the development of online marketing materials (in collaboration with Marketing and Communications Director)
  • Assists with streamlining all other technical needs that may arise throughout the year, including during the week of the Summit.
  • Composing and sending Email to doctors/clinics as a follow-up to October physical mailings (work with medical director on this).
  • Other tasks as necessary.

Skills:

  • Organization
  • Attention to detail
  • Team-player attitude
  • Ability to work well independently and on a team (much of the work will be done remotely)
  • Organization and planning skills
  • Receptive to constructive friendly feedback